If you are looking at sending a document to someone over the Internet, you want to generally look towards creating a PDF file. PDF, short for portable document format, is a file format that essentially locks itself into place.
If you’re not familiar with PDF files, check out this sample PDF. This prevents the formatting from shifting when another individual opens the file on a different operating system or program. After all, there are going to be times where you specifically want a file to look exactly as you create it, and you don’t want the file to shift or lose important formatting. However, this can often happen when you send a traditional file, such as a .doc. With a .doc file (or any other file really) that has different formatting, including bullet points, justification marks and other alterations, the other computer might not understand it and try to make up something to compensate. [Read more...]